• InternFSU

InternFSU Faculty/Staff Information

The InternFSU program provides 100 on-campus paid experiential learning opportunities for currently enrolled full-time undergraduate, degree-seeking FSU students.

The InternFSU program will:

  • provide a hiring framework including job description creation and advertisement support;
  • provide a technology platform to facilitate learning objectives, supervision and mentorship support, and student recognition through transcript notation;
  • fund 50% of the student’s $10/hour wage for 120 hours spanning one semester.

Through the generous support of FSU’s leadership and administration, the InternFSU program provides high impact experiential learning opportunities for students to gain professional experience on-campus complimentary to their field of study or career goals.

In order to host an InternFSU, the internship site (Department/Institute/Lab/Office/Unit/Etc.) will:

  • provide a quality on-campus experiential learning opportunity*;
  • schedule regular, ongoing 1:1 mentoring and supervision meetings**;
  • fund 50% of the student’s $10/hour wage for 120 hours spanning one semester.

         *An InternFSU experience cannot displace a regular University employee position or be predominantly clerical/administrative duties.
       **Supervisors must be full-time Florida State University faculty or staff.

InternFSU students may work a maximum of 120 hours per semester.  This averages ten (10) hours per week for twelve (12) weeks. For the Spring 2018 semester, the date range is January 15th-April 27th, 2018. InternFSU students should not work during Spring Break, March 12th-16th, 2018.

Position descriptions can be submitted here.

Internship Position Criteria

InternFSU experiences must be a major or career-related experiential learning opportunity, outside of the traditional classroom setting, through which students build knowledge while developing transferable skills and abilities.

According to the National Association of Colleges & Employers (NACE),

An internship is a form of experiential learning that integrates knowledge and theory learned in the classroom with practical application and skills development in a professional setting. Internships give students the opportunity to gain valuable applied experience and make connections in professional fields they are considering for career paths; and give employers the opportunity to guide and evaluate talent.

The InternFSU program offers a diversity of experiences to ensure students in every academic discipline can identify a best-fit experiential learning opportunity on-campus.

We invite position opportunities from the following engagement areas:

Area   Sample Experience
Creative & Research
Engagement
Sustained creative or scholarly project developed  under the direction of a faculty or staff mentor that culminates in a formal presentation, publication, performance or exhibition.
  • Undergraduate Exhibit Curator Intern
  • Production Intern
  • Undergraduate Research Intern
  • Undergraduate Choreographic Research Intern
International Engagement Intercultural experience where students collaborate effectively with people from cultures different from their own in order to build the cross-cultural skills and competencies needed to live and work in the global society.
  • Event Coordinator Intern
  • Conversation Partner Program Intern
  • TESOL Facilitator Intern
Internship
Engagement
Major or career-related experience that helps students understand the professional applications, theories, ideas, principles and concepts of their academic studies or career interests.
  • Corporate Responsibility Intern
  • Emergency Management Intern
  • Social Media Intern
  • Risk Management Intern
Leadership Engagement An engagement with the intentional purpose of developing and enhancing leadership knowledge and practice through direct peer leadership or leadership program administration and support.
  •  Teaching Assistant Intern
  • Peer Advisor/Mentor Program Intern
Service
Engagement
Direct contribution of skills and resources through engagement with the community serving others through direct service, indirect service, advocacy or research.
  • Community Outreach Intern
  • Volunteer Coordinator Intern
  • Program Intern
  • Events Coordinator Intern

 

An InternFSU experience must have a well-developed job description including the following:

  • Supervisor name, phone number and FSU email address
    • Example:
      Michelle Futo, Program Assistant
      (850) 644-9775
  • Department/Institute/Lab/Office/Unit/etc. address
    • Example:
      The Career Center
      Dunlap Success Center
      100 S. Woodward Avenue
  • Department/Institute/Lab/Office/Unit/etc. website
    • Example:
      http://www.career.fsu.edu
  • Experience title
    • Select a descriptive title that resonates with the duties/responsibilities and function of the InternFSU experience
    • Example:
      Branding Intern
  • Experience function (select all that apply):
Accounting Environmental/Sustainability Management
Administration Finance
Advertising, Media & Public Relations Fundraising & Event Management
Architecture & Planning General Management
Business Development Hospitality
Community Services Human Resources
Construction/Contracting Information Technology
Consulting Library Science
Counseling Operations/Production
Customer Support Purchasing
Data & Analytics Research
Education/Teacher/Training Sales
Engineering Writing/Editing
Entrepreneurship Other: _________________

 

  • Experience description:
    An effective InternFSU experience description discloses the learning outcomes a student will gain. When students perceive value in the experience and understand the professional development opportunities available, your qualified applicant pool will grow. Taking the time to write a detailed experience description results in a much higher rate of views by qualified students!

Five Tips for an Effective Experience Description:

  1. Keep it concise!
  2. Use adjectives that accurately describe the work environment and culture (team-oriented, fast-paced, etc.).
  3. Incorporate a compelling (short) description of your Department/Institute/Lab/Office/Unit/etc.
    FSU students may not be familiar with your operations, so adding details builds interest and excitement about your mission and community impact.
  4. Brag on the Supervisor – students want to know who will mentor them!
    Example: “The intern will work under a supervisor, with the opportunity for mentorship, that has 20+ years of experience running multimodal communication strategies for Fortune 500, large non-profits and lobbying organizations.”
  5. Provide a description of any professional development opportunities available to students.
    Example: “Perks of working with our office includes networking with a world-class team, attending meetings with high level leadership, your own desk, and an occasional ice cream or coffee outing (maybe even lunch!).”

 

To help in the development of your position description, samples follow:

Picture #1.jpg

Additionally, here are three samples of popular, quality off-campus internships:

Picture #2.png

Picture #3.png

Picture #4.png

Student Participant Eligibility

InternFSU student participants must be:

Please note: Transient students, non-degree seeking students, and graduate students are not eligible.

Posting & Recruitment

Advertisement

Spring 2018 InternFSU experiences must be submitted no later than November 10th, 2017 through this online form.  Once the InternFSU experience has been reviewed and approved, the Career Center will post the InternFSU experience on SeminoleLink powered by Handshake for students to submit their applications.

Students will submit applications through SeminoleLink powered by Handshake prior to November 26th at 11:59 p.m.

Application packets will be emailed to the Supervisor for review on November 28th.  Supervisors will then independently schedule and interview applicants.  Once a selection has been made, the Supervisor will offer their InternFSU experience(s) to their selected candidate(s) and then notify the InternFSU program (internfsu@fsu.edu) of their hire(s) by December 15th, 2017.

Formal FSU Human Resources InternFSU Hiring Process

InternFSU hires will be paid through a split funding model. In order for the split funding to take effect, InternFSU students must be processed through the InternFSU Express pool. After selecting and receiving an acceptance of the extended hiring offer, only the InternFSU candidate(s) of choice should complete the hiring paperwork through FSU Human Resources. All hiring Supervisors are responsible for working with their department’s hiring representative to complete the formal hiring paperwork.

For your department’s hiring representative:

  • InternFSU candidates must be hired into the “A019” Intern job code through an InternFSU Express pool available at jobs.omni.fsu.edu.
  • The selected candidate will need to apply to the InternFSU Express pool and the department’s hiring representatives will submit an electronic job offer including a background check questionnaire to initiate the hiring process. 
  • Candidates are required to complete applicable new employee forms including the Form I-9, loyalty oath, and New Employee Wizard forms available at hr.fsu.edu. 
  • The job offer and applicable new employee forms should be submitted to Human Resources to complete the hiring process by January 12th, 2018.

Questions about the hiring process can be directed to the Office of Human Resources at (850) 644-6034.
 

 

Step Deadline
 Secure departmental permission to participate in the program  November 10th, 2017
 Locate departmental funding source (50% of intern’s salary)  November 10th, 2017
 Complete the online submission form  November 10th, 2017
 Receive student application packets  November 28th, 2017
 Interview, select and offer the intern position(s)  December 8th, 2017
 Notify Career Center of hire(s)  December 15th, 2017
 Complete FSU HR wizard forms  January 12th, 2018

InternFSU Supervisor Requirements

Orientation
The Career Center will hold mandatory one-hour orientation sessions for InternFSU Supervisors:

  • Tuesday, December 12th, 2017 – 10:00 AM, Dunlap Success Center, Room #1006
  • Tuesday, December 12th, 2017 – 1:00 PM, Dunlap Success Center, Room #1006
  • Wednesday, December 13th, 2017 – 1:00 PM, Dunlap Success Center, Room #1006
  • Wednesday, December 13th, 2017 –3:00 PM, Dunlap Success Center, Room #1006

 

Program Components
Supervise and mentor Intern(s) for the semester, including the following requirements:

  1. Confirm Intern(s) learning goals;
  2. Hold bi-monthly supervision meetings with their Intern(s). In these meetings discuss: project expectations and progress, setting of short-term work goals, workplace behaviors, etc.;
  3. Hold an in-person mid-semester evaluation. This presents an opportunity for both Supervisors and Intern(s) to provide structured feedback and recalibrate any project goals or deadlines for the remainder of the semester;
  4. Complete a written final evaluation and hold an in-person meeting. This written evaluation will not be shared with Interns(s), but should be used as a structured exercise to provide framework for an in-person final evaluation.  The final evaluation meeting presents an opportunity to recap successes and highlight strengths while providing feedback on areas of improvement for professional development;
  5. Complete a brief InternFSU program evaluation survey at the conclusion of the semester,

 

Step Deadline
Supervise and mentor the Intern(s) January 15th, 2018 – April 27th, 2018
Approve Intern(s) learning goals January 19th, 2018
Hold a Mid-Semester Evaluation meeting February 26th – March 2nd, 2018
Submit Intern’s Final Evaluation April 20th, 2018
Hold a Final Evaluation meeting April 23rd – 27th, 2018
Complete an InternFSU program evaluation survey April 27th, 2018

InternFSU Student Requirements

Orientation

The Career Center will hold mandatory one-hour orientation sessions for InternFSU Students:

  • Monday, January 8th, 2018 – 3:35-4:25 PM, Dunlap Success Center, Room #1006
  • Tuesday, January 9th – 11:00-11:50 AM, Dunlap Success Center, Room #1006
  • Wednesday, January 10th, 2018 – 10:10-11:00 AM, Dunlap Success Center, Room #1006
  • Thursday, January 11th, 2018 – 3:35-4:25 PM, Dunlap Success Center, Room #1006
  • Friday, January 12th, 2018 – 1:25 – 2:15 PM, Dunlap Success Center, Room #1006

 

Program Components

InternFSU students will:

  1. Submit three learning goals at the beginning of the semester;
  2. Meet with their Supervisor for bi-monthly supervision meetings. In these meetings, project expectations and progress, setting of short-term work goals, workplace behaviors, etc. should be discussed. These meetings allows the Supervisor to guide, correct and advise Intern(s) on a regular basis.;
  3. Complete a written mid-semester evaluation. The written evaluation will not be shared with the Supervisor, but Supervisors will hold an in-person mid-semester evaluation meeting.  This meeting presents an opportunity for both Interns and Supervisors to provide structured feedback and recalibrate any project goals or deadlines for the remainder of the semester;
  4. Complete a written final evaluation. This written evaluation will not be shared with the Supervisor, but Supervisors will hold an in-person final evaluation meeting. This presents an opportunity for both Intern(s) and Supervisors to recap successes and highlight strengths while providing feedback on areas of improvement for continued professional development;
  5. Complete a brief InternFSU program evaluation survey at the conclusion of the semester.

 

Step Deadline
Begin work January 15th, 2018
Submit 3 learning goals January 15th, 2018
Submit a Mid-Semester Evaluation February 23rd, 2018
Attend a Mid-Semester Evaluation meeting February 26th – March 2nd, 2018
Submit a Final Self-Evaluation April 20th, 2018
Attend a Final Evaluation meeting April 23rd – 27th, 2018
Complete a program evaluation survey April 27th, 2018

 

Experiential Recognition Program (ERP)

To facilitate learning goals and both the mid-semester and final performance evaluation process, InternFSU student(s) must enroll in the Career Center’s Experiential Recognition Program (ERP).

The Experiential Recognition Program (ERP) is an online course that facilitates eligible FSU degree-seeking students the opportunity to earn transcript notation for engaging in experiential learning opportunities:

  • ERP is a non-credit (-0- credit hour) bearing course, SDS 3802: Experiential Learning.
  • Students must enroll in ERP prior to the close of the official DROP/ADD period for the Spring 2018 semester (Spring 2018 - January 11th, 2018 at 11:59 PM). Students must submit an ERP application through their SeminoleLink powered by Handshake account. 
  • SDS 3802 is hidden course; students are unable to self-register for SDS 3802 though Student Central.
    The Career Center automatically registers students for SDS 3802 after their ERP application has been processed and approved through SeminoleLink powered by Handshake.
  • SDS 3802 is graded on the S/U system and is administered through Canvas.

Find more information at - http://career.fsu.edu/ERP

NOTE:

FAQs

Can non-FSU entities operating on the FSU campus participate in the InternFSU program?

InternFSU students are paid on a split funding model.  As a result, only FSU Departments that process payroll through FSU are eligible to participate in the InternFSU program.  However, if you would like to talk more about hiring FSU students for part-time or internship opportunities outside of the InternFSU program, contact the Career Center at cc-gain-experience@fsu.edu

Are graduate students eligible?

Graduate students are not eligible to participate in the InternFSU program. Graduate students have other opportunities for funding, detailed on the Graduate School’s Funding & Awards page.

Is internship pay negotiable?

InternFSU student participants must be paid $10.00 per hour. The InternFSU fund will cover $5.00 per hour for 10 hours per week for the 12-week experience, not to exceed 120 hours per semester. Please contact the InternFSU program at internfsu@fsu.edu to discuss further questions regarding pay.

Can InternFSU student participants receive academic credit?

Academic credit is always at the discretion of the student’s major department. The InternFSU program does not disqualify students from seeking academic credit when possible.  If an InternFSU student elects to enroll in a for-credit internship course, the InternFSU program must be notified at internfsu@fsu.edu

What if an InternFSU student is not working out?

The Supervisor should contact the InternFSU program at internfsu@fsu.edu. However, as with any other employee if concerning behaviors are addressed and improvements are not made, InternFSU students can be terminated as with any other employee.

Can InternFSU students work outside of the traditional 8 AM-5 PM business hours?

InternFSU students are not limited to working only during normal business hours of 8 AM-5 PM. However, the alternative work schedule should have been advertised in the experience description and disclosed during the hiring process. 

InternFSU students cannot exceed 120 hours during the Spring 2018 semester.  After the 120 hours are reached, a Supervisor can elect to hire the student in a 100% department-funded OPS role for additional hours. The student should be kept in the same job code, but only the funding source should be changed.

What if I have already advertised an internship for Spring 2018 through a different vehicle? Can they be included?

If you have already advertised an internship for Spring 2018, please contact the InternFSU program at internfsu@fsu.edu to discuss including your internship in the InternFSU program.

What if I have already hired an intern for Spring 2018? Can they be included in the InternFSU program?

If you have already hired an intern for Spring 2018, please contact the InternFSU program at internfsu@fsu.edu to discuss including your intern in the InternFSU program.

Are interns expected to work over Spring Break?

InternFSU students should not work over Spring Break 2018 (March 12th-16th).

What if my interns exceed 120 hours?

InternFSU students can work a maximum of 120 hours per semester.  This averages to ten (10) hours per week for twelve (12) weeks. For the Spring 2018 semester, the date range is January 15th-April 27th, 2018.

After the 120 hours are reached, a Supervisor can elect to hire the InternFSU student as an OPS worker in a 100% department-funded OPS role for additional hours. However, InternFSU students would not be required to work the additional hours as a part of the InternFSU program.

What hours can interns work?

InternFSU students can work a maximum of 120 hours per semester.  This averages to ten (10) hours per week for twelve (12) weeks. For the Spring 2018 semester, the date range is January 15th-April 27th, 2018.

While not limited to traditional business operating hours of 8 AM-5 PM, InternFSU students cannot exceed 120 hours during the Spring 2018 semester.

Are international students eligible for the InternFSU program?

As an F-1 student, you are automatically authorized in advance to work on-campus and would be eligible for the InternFSU program.

J-1 students are NOT automatically authorized to work on campus. J1 Students must check with the program sponsor listed in box 2 of their DS-2019 form regarding whether or not they are permitted to receive authorization for on-campus employment and what the procedures and timeline are for requesting that authorization.

More information is available on the Center for Global Engagement’s Employment Page.

Is participation in the InternFSU program limited to the Tallahassee campus?

FSU Panama City faculty, staff and students are eligible to participate in the InternFSU program.

Campus units operating throughout the State of Florida are eligible for participation in the InternFSU program.

Can a Supervisor have more than one InternFSU student?

Yes. However, InternFSU is limited to 100 on-campus internships.  As a result, we encourage Supervisors to submit InternFSU experiences for consideration as soon as possible. Additionally, supervision of an intern requires considerable time for mentorship. It is recommended that a Supervisor highly take into account workloads and capacity for mentorship before committing to supervising more than one InternFSU student.

Can a Department/Institute/Lab/Office/Unit/Etc. host more than one InternFSU student?

Yes.

Can my intern start before January 15th?

Yes, your intern can start work as early as January 8th, 2018. However, they cannot begin work before their hiring paperwork has been processed through FSU HR.

Questions? Email internfsu@fsu.edu