• InternFSU

InternFSU Faculty/Staff Information

The InternFSU program provides 100 on-campus paid experiential learning opportunities for currently enrolled full-time undergraduate, degree-seeking FSU students.

The InternFSU program will:

  • provide a hiring framework including job description creation and advertisement support;
  • provide a technology platform to facilitate learning objectives, supervision and mentorship support, and student recognition through transcript notation recognition;
  • fund 50% of the student’s $10/hour wage for 120 hours spanning one semester.

Through the generous support of FSU’s leadership and administration, the InternFSU program provides high impact experiential learning opportunities for students to gain professional experience on-campus complimentary to their field of study or career goals.

In order to host an InternFSU, the internship site (Department/Institute/Lab/Office/Unit/Etc.) will:

  • provide a quality on-campus experiential learning opportunity*;
  • schedule regular, ongoing 1:1 mentoring and supervision meetings**;
  • fund 50% of the student’s $10/hour wage for 120 hours spanning one semester.
    • If an InternFSU student work hours exceed 120 through the split funding model, supervisors will work with their budget representative to adjust the funding source and if necessary reimburse the InternFSU Program for the unapproved excess pay prior to the start of the following semester.

         *An InternFSU experience cannot displace a regular University employee position or be predominantly clerical/administrative duties.
       **Supervisors must be full-time Florida State University faculty or staff.

InternFSU students may work a maximum of 120 hours per semester. For the Fall 2018 semester, the date range is September 4th-December 7th, 2018.  InternFSU students should not work during FSU observed holidays.

submit a position for consideration here. 

 

Internship Position Criteria

InternFSU experiences must be a major or career-related experiential learning opportunity, outside of the traditional classroom setting, through which students build knowledge while developing transferable skills and abilities.

According to the National Association of Colleges & Employers (NACE),

An internship is a form of experiential learning that integrates knowledge and theory learned in the classroom with practical application and skills development in a professional setting. Internships give students the opportunity to gain valuable applied experience and make connections in professional fields they are considering for career paths; and give employers the opportunity to guide and evaluate talent.

The InternFSU program offers a diversity of experiences to ensure students in every academic discipline can identify a best-fit experiential learning opportunity on-campus.

We invite position opportunities from the following engagement areas:

Area   Sample Experience
Creative & Research
Engagement
Sustained creative or scholarly project developed  under the direction of a faculty or staff mentor that culminates in a formal presentation, publication, performance or exhibition.
  • Undergraduate Exhibit Curator Intern
  • Production Intern
  • Undergraduate Research Intern
  • Undergraduate Choreographic Research Intern
International Engagement Intercultural experience where students collaborate effectively with people from cultures different from their own in order to build the cross-cultural skills and competencies needed to live and work in the global society.
  • Event Coordinator Intern
  • Conversation Partner Program Intern
  • TESOL Facilitator Intern
Internship
Engagement
Major or career-related experience that helps students understand the professional applications, theories, ideas, principles and concepts of their academic studies or career interests.
  • Corporate Responsibility Intern
  • Emergency Management Intern
  • Social Media Intern
  • Risk Management Intern
Leadership Engagement An engagement with the intentional purpose of developing and enhancing leadership knowledge and practice through direct peer leadership or leadership program administration and support.
  •  Teaching Assistant Intern
  • Peer Advisor/Mentor Program Intern
Service
Engagement
Direct contribution of skills and resources through engagement with the community serving others through direct service, indirect service, advocacy or research.
  • Community Outreach Intern
  • Volunteer Coordinator Intern
  • Program Intern
  • Events Coordinator Intern

 

An InternFSU experience must have a well-developed job description including the following:

  • Supervisor name, phone number and FSU email address
    • Example:
      Michelle Futo, Program Assistant
      (850) 644-9775
  • Department/Institute/Lab/Office/Unit/etc. address
    • Example:
      The Career Center
      Dunlap Success Center
      100 S. Woodward Avenue
  • Department/Institute/Lab/Office/Unit/etc. website
    • Example:
      http://www.career.fsu.edu
  • Experience title
    • Select a descriptive title that resonates with the duties/responsibilities and function of the InternFSU experience
    • Example:
      Branding Intern
  • Experience function (select all that apply):
Accounting Environmental/Sustainability Management
Administration Finance
Advertising, Media & Public Relations Fundraising & Event Management
Architecture & Planning General Management
Business Development Hospitality
Community Services Human Resources
Construction/Contracting Information Technology
Consulting Library Science
Counseling Operations/Production
Customer Support Purchasing
Data & Analytics Research
Education/Teacher/Training Sales
Engineering Writing/Editing
Entrepreneurship Other: _________________

 

  • Experience description:
    An effective InternFSU experience description discloses the learning outcomes a student will gain. When students perceive value in the experience and understand the professional development opportunities available, your qualified applicant pool will grow. Taking the time to write a detailed experience description results in a much higher rate of views by qualified students!

Five Tips for an Effective Experience Description:

  1. Keep it concise!
  2. Use adjectives that accurately describe the work environment and culture (team-oriented, fast-paced, etc.).
  3. Incorporate a compelling (short) description of your Department/Institute/Lab/Office/Unit/etc.
    FSU students may not be familiar with your operations, so adding details builds interest and excitement about your mission and community impact.
  4. Brag on the Supervisor – students want to know who will mentor them!
    Example: “The intern will work under a supervisor, with the opportunity for mentorship, that has 20+ years of experience running multimodal communication strategies for Fortune 500, large non-profits and lobbying organizations.”
  5. Provide a description of any professional development opportunities available to students.
    Example: “Perks of working with our office includes networking with a world-class team, attending meetings with high level leadership, your own desk, and an occasional ice cream or coffee outing (maybe even lunch!).”

 

To help in the development of your position description, samples follow:

Picture #1.jpg

Additionally, here are three samples of popular, quality off-campus internships:

Picture #2.png

Picture #3.png

 

Student Participant Eligibility

InternFSU student participants must be:

Please note: Transient students, non-degree seeking students, and graduate students are not eligible.

Posting & Recruitment

Advertisement

Fall 2018 InternFSU experiences must be submitted no later than May 21st, 2018 through this online form.  Once the InternFSU experience has been reviewed and approved, the Career Center will post the InternFSU experience on Handshake for students to submit their applications. 

Students will submit applications through Handshake prior to July 1st, 2018 at 11:59 p.m.

Application packets will be emailed to the Supervisor for review on July 5th, 2018.  Supervisors will then independently schedule and interview applicants.  Once a selection has been made, the Supervisor will offer their InternFSU experience(s) to their selected candidate(s) and once the candidate has accepted the supervisor will notify the InternFSU program (internfsu@fsu.edu) of their hire(s) by Monday, July 30th, 2018.

FSU Human Resources, InternFSU Hiring Process

InternFSU hires will be paid through a split funding model. In order for the split funding to take effect, InternFSU students must be processed through the InternFSU Express pool. After selecting and receiving an acceptance of the extended hiring offer, only the InternFSU candidate(s) of choice should complete the hiring paperwork through FSU Human Resources. All hiring Supervisors are responsible for working with their department’s hiring representative to complete the formal hiring paperwork.

For your department’s hiring representative:

  • InternFSU candidates must be hired into the “A019” Intern job code through an InternFSU Express pool available at jobs.fsu.edu.
    • Fall 2018 InternFSU Express: Job Opening ID 43383
  • The selected candidate will need to apply to the InternFSU Express pool and the department’s hiring representatives will submit an electronic job offer including a background check questionnaire to initiate the hiring process. 
    • Pay rate: $10/hour
    • FTE: .25 OR 10 standard weekly hours
  • InternFSU employees are paid through a split funding model with 50% InternFSU funds and 50% department funds.
    • InternFSU Funding Code: 233004, fund 140.
  • Candidates are required to complete applicable new employee forms including the Form I-9, loyalty oath, and New Employee Wizard forms available at hr.fsu.edu. 
    • If a candidate has on campus employment, a Dual Compensation form may be required.
  • Deadline: Completed hiring paperwork due to HR by 8/24/18 for 9/4/18 hire date

Questions about the hiring process can be directed to the Office of Human Resources at (850) 644-6034.
 

Step Deadline
 Secure departmental permission to participate in the program  April 23rd, 2018
 Locate departmental funding source (50% of intern’s salary)  April 23rd, 2018
 Complete the online submission form  April 23rd, 2018
 Deadline to submit form   May 21st ,  2018
 Confirmation for an InternFSU spot will be sent no later than   June 1st, 2018
 Receive student application packets  July 5th, 2018
 Interview, select and offer the intern position(s)  July 6th - July 22nd, 2018
 Notify Career Center of hire(s)  July 30th, 2018
 Complete FSU HR wizard forms  August 24th, 2018

InternFSU Supervisor Requirements

Orientation
The Career Center will hold mandatory one-hour orientation sessions for new InternFSU Supervisors:

  • Tuesday, August 14th,  10:00 AM - 11 AM, Dunlap Success Center, Room 2201
  • Tuesday, August 14th, 1:30 PM - 2:30 PM, Dunlap Success Center, Room 2201
  • Wednesday, August 15th, 11 AM - 12:00 PM, Dunlap Success Center, Room 2208
  • Wednesday, August 15th, 3:00 PM - 4:00 PM, Dunlap Success Center, Room 2208

 

Program Components
Supervise and mentor Intern(s) for the semester, including the following requirements:

  1. Confirm Intern(s) learning goals;
  2. Hold bi-monthly supervision meetings with their Intern(s). In these meetings discuss: project expectations and progress, setting of short-term work goals, workplace behaviors, etc.;
  3. Hold an in-person mid-semester evaluation. This presents an opportunity for both Supervisors and Intern(s) to provide structured feedback and recalibrate any project goals or deadlines for the remainder of the semester;
  4. Complete a written final evaluation and hold an in-person meeting. This written evaluation will not be shared with Interns(s), but should be used as a structured exercise to provide framework for an in-person final evaluation.  The final evaluation meeting presents an opportunity to recap successes and highlight strengths while providing feedback on areas of improvement for professional development;
  5. Complete a brief InternFSU program evaluation survey at the conclusion of the semester,

Internship Agreement

All InternFSU Supervisors are required to review and sign the Supervisor Agreement.  New Supervisors will receive this document during Orientation.  Returning Supervisors will receive the Supervisor Agreement via email. These must be sign and return to InternFSU@fsu.edu prior to the start date of the InternFSU student. 

Step Deadline
Approve Intern(s) learning goals September  4th, 2018
Supervise and mentor the Intern(s) September 4th , 2018 – December 7th, 2018
Hold a Mid-Semester Evaluation meeting October 8th – 12th, 2018
Hold a Final Evaluation meeting December 3rd – 7th, 2018
Complete an InternFSU program evaluation and student evaluation survey December 7th, 2018

InternFSU Student Requirements

Orientation

The Career Center will hold mandatory one-hour orientation sessions for InternFSU Students:

  • Monday, August 27th, 2018 at 3:35 PM - 4:25 PM, Dunlap Success Center, Room #1006
  • Tuesday, August 28th at 11:00 AM - 11:50 AM, Dunlap Success Center, Room #2201
  • Wednesday, August 29th, 2018 at 1:25 PM – 2:15 PM, Dunlap Success Center, Room #1006
  • Thursday, August 30th, 2018 at 3:35 PM - 4:25 PM, Dunlap Success Center, Room #1006
  • Friday, August 31st, 2018 at 10:10 AM - 11:00 AM, Dunlap Success Center, Room #1006

Program Components

InternFSU students will:

  1. Submit three learning goals at the beginning of the semester through the Experience Recognition Program (ERP), Transcript Notation Recognition option;
  2. Meet with their Supervisor for bi-monthly supervision meetings. In these meetings, project expectations and progress, setting of short-term work goals, workplace behaviors, etc. should be discussed. These meetings allows the Supervisor to guide, correct and advise Intern(s) on a regular basis.;
  3. Complete a written mid-semester evaluation. The written evaluation will not be shared with the Supervisor, but Supervisors will hold an in-person mid-semester evaluation meeting.  This meeting presents an opportunity for both Interns and Supervisors to provide structured feedback and recalibrate any project goals or deadlines for the remainder of the semester;
  4. Complete a written final evaluation. This written evaluation will not be shared with the Supervisor, but Supervisors will hold an in-person final evaluation meeting. This presents an opportunity for both Intern(s) and Supervisors to recap successes and highlight strengths while providing feedback on areas of improvement for continued professional development;
  5. Complete a brief InternFSU program evaluation survey at the conclusion of the semester.

 

Step Deadline
InternFSU Supervisor Orientation  August 21st or August 22nd 
Complete FSU  HR wizard forms August 24th, 2018
Begin work September 4th, 2018
Approval of 3 learning goals September 4th, 2018
Submit a Mid-Semester Evaluation October 12th, 2018
Attend a Mid-Semester Evaluation meeting October 8th – 12th, 2018
Attend a Final Evaluation meeting with supervisor December 3rd – 7th, 2018
Complete final self-evaluation and program evaluation survey December 7th, 2018

InternFSU Program Requirements for students

Experience Recognition Program (ERP), Transcript Notation Recognition option

To facilitate learning goals and both the mid-semester and final performance evaluation process, InternFSU student(s) must enroll in the Career Center’s Experience Recognition Program (ERP), Transcript Notation Recognition option . The exception to this requirement is receiving academic credit for the InternFSU experience from an academic department.  To find out if your InternFSU experience qualifies for academic credit, please contact the appropriate academic department prior to submitting your ERP, Transcript Notation Recognition application. 

The Experience Recognition Program, Transcript Notation Recognition option (ERP) is an online course that facilitates eligible FSU degree-seeking students the opportunity to earn transcript notation for engaging in experiential learning opportunities:

  • ERP is a non-credit ( 0 credit hour) bearing course, SDS 3802: Experiential Learning.
  • Students must submit their ERP, Transcript Notation Recognition option application through their Handshake account prior to the close of the official DROP/ADD period for the Fall 2018 semester (August 30th, 2018 at 11:59 PM). Once the Career Center receives your application form, it will reviewed and students will be enrolled in the SDS 3802 course.  
  • SDS 3802 is a hidden course; students are unable to self-register for SDS 3802 though Student Central. The Career Center automatically registers students for SDS 3802 after their ERP, Transcript Notation Recognition option application has been processed and approved through Handshake.
  • SDS 3802 is graded on the S/U system and is administered through Canvas.

Find more information at - http://career.fsu.edu/ERP

NOTE:

FAQs

Can non-FSU entities operating on the FSU campus participate in the InternFSU program?

InternFSU students are paid on a split funding model.  As a result, only FSU Departments that process payroll through FSU are eligible to participate in the InternFSU program.  However, if you would like to talk more about hiring FSU students for part-time or internship opportunities outside of the InternFSU program, contact the Career Center at cc-gain-experience@fsu.edu

Are graduate students eligible?

Graduate students are not eligible to participate in the InternFSU program. Graduate students have other opportunities for funding, detailed on the Graduate School’s Funding & Awards page.

Is internship pay negotiable?

InternFSU student participants must be paid $10.00 per hour. The InternFSU fund will cover $5.00 per hour, not to exceed 120 hours per semester. Please contact the InternFSU program at internfsu@fsu.edu to discuss further questions regarding pay.

Can InternFSU student participants receive academic credit?

Academic credit is always at the discretion of the student’s major department. The InternFSU program does not disqualify students from seeking academic credit when possible.  If an InternFSU student elects to enroll in a for-credit internship course, the InternFSU program must be notified immediately at internfsu@fsu.edu

What if an InternFSU student is not working out?

The Supervisor should contact the InternFSU program at internfsu@fsu.edu with any concerns regarding the InternFSU student's performance and attendance. However, as with any other employee if concerning behaviors are addressed and improvements are not made, InternFSU students can be terminated as with any other employee.  If you are considering this option, please contact Kelly McLaughlin (kmmclaughlin@fsu.edu) with the office of Human Resources, Employee & Labor Relations, for additional guidance.  

Can InternFSU students work outside of the traditional 8 AM-5 PM business hours?

InternFSU students are not limited to working only during normal business hours of 8 AM-5 PM. However, the alternative work schedule should have been advertised in the experience description and disclosed during the hiring process. 

If an InternFSU position requires more than 120 hours during the Fall 2018 semester,  a Supervisor can elect to hire the student in a 100% department-funded OPS role for additional hours. The student should be kept in the same job code, but only the funding source should be changed.

What if I have already advertised an internship for Fall 2018 through a different vehicle? Can they be included?

If you have already advertised an internship for Fall 2018, please contact the InternFSU program at internfsu@fsu.edu to discuss the possibility of including your internship in the InternFSU program.

What if I have already hired an intern for FALL 2018? Can they be included in the InternFSU program?

If you have already hired an intern for Fall 2018, please contact the InternFSU program at internfsu@fsu.edu to discuss the possibility of including your intern in the InternFSU program.

Are interns expected to work over FSU observed holidays?

InternFSU students should not work over FSU observed holidays.

What if my interns exceed 120 hours?

After the 120 hours are reached, a Supervisor can elect to hire the InternFSU student as an OPS worker in a 100% department-funded OPS role for additional hours. However, InternFSU students would not be required to work the additional hours as a part of the InternFSU program.

What hours can interns work?

While not limited to traditional business operating hours of 8 AM-5 PM.  This will depend on the hours advertised and agreed upon with the InternFSU supervisor. InternFSU students should not work during FSU observed holidays.   

Are international students eligible for the InternFSU program?

As an F-1 student, you are automatically authorized in advance to work on-campus and would be eligible for the InternFSU program.

J-1 students are NOT automatically authorized to work on campus. J1 Students must check with the program sponsor listed in box 2 of their DS-2019 form regarding whether or not they are permitted to receive authorization for on-campus employment and what the procedures and timeline are for requesting that authorization.

More information is available on the Center for Global Engagement’s Employment Page.

Is participation in the InternFSU program limited to the Tallahassee campus?

FSU Panama City faculty, staff and students are eligible to participate in the InternFSU program.

Campus units operating throughout the State of Florida are eligible for participation in the InternFSU program.

Can a Supervisor have more than one InternFSU student?

Yes. However, InternFSU is limited to 100 on-campus internships.  As a result, we encourage Supervisors to submit InternFSU experiences for consideration as soon as possible. Additionally, supervision of an intern requires considerable time for mentorship. It is recommended that a Supervisor highly take into account workloads and capacity for mentorship before committing to supervising more than one InternFSU student.

Can a Department/Institute/Lab/Office/Unit/Etc. host more than one InternFSU student?

Yes.

Can my intern start before September 4th?

Yes, they can start as early as August 27th if it is a requirement of your office and your InternFSU student has the availability. However, they cannot begin work before their hiring paperwork has been processed through FSU HR. 

Questions? Email internfsu@fsu.edu

title-inside title-centered
2